We have prepared the following guide to assist you with your electronic file preparation and submission. If you have a specific problem that is not covered in this guide, or have other questions, please feel free to contact us.

Please take the time to carefully review your artwork files prior to submitting them to us. Improperly prepared files, typographical errors, and changes can cause delays in manufacturing and additional charges.

 

Calendar File Instructions

  • Select the calendar month layout from the drop-down menu
  • You will need to supply us with 15 photo files including the front cover, back cover and January 2020
  • Photos will be sized to 8.5” x 11 in landscape format
  • Please name the jpeg files “Front Cover”, “January”, “February”, ect……
  • When you have all the files named, follow these steps to compress them into a zip file
  • Select the files -> Right Click->Send To->Compressed (zipped) Folder

 

Quick Checklist and Detailed Information

►Type is correct size and spelling has been checked.

►Page layout is in correct order.

►Margins, bleeds, crop marks and crossovers are set.

►Artwork matches the specified dimensions of your order.

►All linked, images, and fonts are embedded in your .PDF file.

►Colorspace in CMYK mode (not RGB) and your file is saved as an X1A .PDF file


Bleeds and Crossovers

An 1/8" border must be added to pictures and designs bleeding to/off the edge so that there is no white space or border showing around the artwork. It is also important to keep any important text at least a 1/4" away from the paper edge or the trim line to prevent accidental cropping when being trimmed to final size. When you are designing a booklet with crossovers (an image that runs from one page to the other in the center binding area) it is important that you set the proper bleeds and compensate for the thickness of the binding. This can be tricky to determine exactly how much bleed to use in the center bind area. If you need help with your files please contact us.

Color Specifications

Print previews are not a safe and sure measuring tool for color accuracy. Colors on the file can be affected by monitor calibration, screen resolution and lighting. Many Pantone colors show a marked color shift when converted to four color process.
 
For one, two or three color jobs printed in Pantone spot color, make sure your artwork is correctly specified as spot color.
 
To achieve the desired color on press, digital files must reflect accurate color models and percentage. Please make sure all colors are in CMYK mode for color accuracy and a best quality output.
 
If you are concerned about how yoiur job will look when printed, you can order a printed proof to see a live sample of the job before all of them are printed.

Image Resolutions

►All images should look sharp on your screen and and be at least 150 dpi (300 dpi is best) in order to look good when printed.

►Rasterized text or logos should be at least 300 dpi (higher is better) with no aliasing (no pixelated edges).


 

Digital e-mailed Proofs

We provide PDF files as electronic e-mailed soft proofs. These digital proofs are intended to show you the layout and design elements of your job, but cannot be a guarantee of color accuracy or how the job will look after it is trimmed to final size. If color accuracy and layout is of extreme importance to you, please ask for a hard copy proof.

 

FAQ's and Other Important Information

 

How do I get my files to you? Log into your account. Select Upload File and select your file. 

What If I need to upload a different file?  You can upload additional or new files for your job up until you have been sent a proof for your approval.  Please alert your CSR that you have submitted a new file. To change job files, In the header next to My Account, click upload files, sign into your account and you are taken to a list of jobs.  Locate the job number your file is associated with and click on it and you will be taken to the upload files page and the file you previously uploaded will be visible. Follow steps one and two above to upload a new file.

Can I send you a PDF file? Yes, PDF files are our preferred file type. Be sure the PDF contains bleeds if necessary, and crop marks. Be sure that it has been saved as high resolution for print as an X1A .PDF file. Booklet files should have single pages all in the same document. Do not paginate the booklet into “reader” spreads or “printer” spreads. Make sure the outside front cover is the first page in your document and the outside of the back cover is the last page. Put all pages in order as you want them printed.

How do I send my files without having missing fonts and other components? If you are sending files created in the following applications, you should go through the corresponding steps:

Proofing:

Be aware when proofing that the colors on your screen may slightly vary from the actual print colors.  We guarantee pleasing color and quality printing, however there is no way for us to know the exact colors you see on your computer monitor.  If you are looking for a precise color match we recommend you request a hard copy proof.  This is an additional charge, but this allows you to see the exact color and how the job will print.  This will slow down the proofing process, setting back the start of your turnaround time.  Call 203-847-8454 to request your hard copy proof if you are concerned.

What should I know about viewing files on my monitor? You might notice that the colors on the printed piece may not exactly match the colors you see on your monitor. The age, settings and or calibration of your monitor can affect the colors in comparison to the printed product.

Why are “L’s” and “I’s” appearing bold and thick on my proof?  This is only the low-resolution proof and is a result of converting fonts to outlines.  If you zoom in on your proof, they will appear as usual.  The letters will print normally.

Guidelines by Application

The following instructions outline the specific file requirements  and the steps neccesary to save your files properly (by application.) If you have any questions, please contact our graphics department.

 

Adobe Illustrator CC

1. From the menu bar, select “File” > “Save as,” then select “Adobe PDF” for format and enter the filename.

2. In the “General” section of the PDF options screen, set “Adobe PDF Preset” (at the top) to one of the “PDF/X” presets, ideally “PDF/X-1a:2001” if it is available.

3. In the “Marks and Bleeds” section, select the “Use Document Bleed Settings” checkbox (to set all bleed amounts to .125”).

4. Save your PDF and verify it looks correct.

 

Adobe InDesign CC

1. From the menu bar, select “File” > “Export” then select “Adobe PDF” for format and enter the filename.

2. In the “General” section of the PDF options screen, set “Adobe PDF Preset” (at the top) to one of the “PDF/X” presets, ideally “PDF/X-1a:2001” if it is available.

3. In the “Marks and Bleeds” section, select the “Use Document Bleed Settings” checkbox (to set all bleed amounts to .125”).

4. Export your PDF and verify it looks correct.

 

Adobe Photoshop CC

1. Make sure the resolution in “Image Size” (from the menu bar, select “Image” > “Image Size”) is set to at least 150 pixels/inch, and the width and height are correct for the print size.

2. From the menu bar, select “File” > “Save as,” then select “Adobe PDF” for format and enter the filename.

3. In the “General” section of the PDF options screen, set “Adobe PDF Preset” (at the top) to one of the “PDF/X” presets, ideally “PDF/X-1a:2001” if it is available.

4. Save your PDF and verify it looks correct.

 

QuarkXpress

1. From the menu bar, select “File” > “Export” > “Layout as PDF,” then select click on options to get to the next step.

2. In PDF Export Options window, set “PDF Style” (at the top) to one of the “PDF/X” presets, ideally “PDF/X-1a:2001” if it is available.

3. In the “Bleed” pane, make sure Symmetric is selected for “Bleed Type,” and 0.125” is set for “Amount.”  The “Clip at Bleed Edge” box should also be checked.

4. Return the the previous window for Exporting the PDF by selecting “OK,” and save your PDF and verify it looks correct.

 

Microsoft Publisher

1. From the menu bar, select “File” > “Export,” then select “Create PDF/XPS Document” and click the “Create PDF/XPS” button.

2. In the next window, select “Options” and set the quality to “Commercial Press.” 

3. Select “Publish” to save your PDF and verify it looks correct.

 

Microsoft Word 

1. From the menu bar, select “File” > “Export,” then select “Create PDF/XPS Document” and click the “Create PDF/XPS” button.

2. In the next window, make sure the “Optimize for” setting is on “Standard.”

3. Select “Publish” to save your PDF and verify it looks correct.

 

Microsoft Powerpoint

1. From the menu bar, select “File” > “Export,” then select “Create PDF/XPS Document” and click the “Create PDF/XPS” button.

2. In the next window, make sure the “Optimize for” setting is on “Standard.”

3. Select “Publish” to save your PDF and verify it looks correct.